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2018 IACUC Administrators Best Practice Meeting

February 27, 2018 @ 8:00 am - February 28, 2018 @ 5:00 pm

Since 2005, IACUC Administrators have been formally meeting to discuss common practices that are routinely used to satisfy regulatory requirements.   Attendees from all disciplines (e.g. industry, academia and government) have combined their efforts to identify specific practices that can be used, for example, to conduct program reviews and facility inspections.  Their brainstorming efforts have led to common practices for establishing VVC policies, ensuring protocol and grant congruency, operating successful Occupational Health and Safety Programs, tracking animals used in research, and fulfilling institutional responsibilities as it relates to collaborating with sister organizations.

This meeting will be co-sponsored by the IACUC Administrators Association (IAA) and OLAW.  Attendees will have the unique opportunity to meet many of their peers and learn how their colleagues satisfy regulatory requirements at their institutions.  The discussions will not focus specifically on the animal welfare laws and policies, but rather methodologies used to satisfy them.

Guest Facilitators:  Representatives from OLAW, the USDA and AAALAC International

When:  February 27-28, 2018
Where: The University of Texas at San Antonio, Main Campus
Faculty Center Assembly Room,  JPL Building, 4th Floor, 4.04.22-1

Meeting Support: UTSA, The IACUC Administrators Association, and OLAW

What is the Best Practice Meeting format?

The meetings continue to be facilitated by co-moderators with colleagues from OLAW, the USDA and AAALAC International present to participate in open discussions.  Attendance is limited to approximately 50 individuals with roundtable seating arrangements.  This structure has been proven over the years to facilitate attendee conversation and participation.   

The meeting is typically held over a two-day period with each discussion session being approximately an hour.  Networking luncheons are held on both days.  The information sessions are initiated by an attendee’s 10-minute presentation.  Immediately following the presentation, attendees, regulators, and AAALAC representatives engage in open discussions.  Our colleagues from OLAW, the USDA and AAALAC provide guidance on the resolutions discussed by attendees.

Meeting Agenda/Fees:   The meeting agenda is typically developed through suggestions made by the program participants on their registration forms.  Attendance to our meeting will be at no charge (but we are limited to 50 attendees).  Please secure your spot by emailing wggreer@umich.edu.  To help us develop an agenda that directly address topics you wish to discuss, we ask that you provide at least one potential topic for discussion in your registration email.

In your registration email, please include your name, email address, title and the institution you represent.

A limited number of rooms at discounted rates have been reserved for your convenience.

Marriott hotel(s) offering your special group rate:

  • Courtyard San Antonio Six Flags® at The RIM for 118.00 USD per night
  • Residence Inn San Antonio Six Flags® at The RIM for 128.00 USD per night

Start date: 2/26/18 *  End date: 3/1/18 * Last day to book your room: 2/12/18

>> Book your group rate for UTSA IACUC Conference/ IBC



Individuals with disabilities are encouraged to participate in the program and related activities. If you anticipate needing special accommodations or have questions about the physical access provided, please contact Bill Greer at 814-360-8174 at least two weeks prior to the conference.

The meeting facilitator reserves the right to cancel all programs. The IAA will not be responsible for any losses incurred by registrants including, but not limited to, airline cancellation charges or hotel deposits. The program agenda is subject to change without notice.

Participation of women, racial/ethnic minorities and persons with disabilities, and other individuals, who have been traditionally underrepresented in science, is encouraged.

Program & Logistics Contact:  Bill Greer, The University of Michigan, wggreer@UMich.edu:



February 27, 2018 @ 8:00 am
February 28, 2018 @ 5:00 pm


JPL 4.04.16
1 UTSA Circle
San Antonio, United States
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