Amendment – This is related to a fully executed agreement or contract that already exists and there is a modification to some element of it (for example, adding, altering, or omitting a certain part or term).
New – Refers to an application not previously proposed, or one that has not received prior funding.
Renewal – A request for assistance to extend for one or more additional budget periods a project period that would otherwise expire. Renewal applications compete for funds with other renewal applications, revised (supplemental) and new applications.
Research Career Award – An award for candidates who wish to further develop their careers in biomedical, behavioral and clinical research.
Resubmission – An application that has been previously submitted, but was not funded, and is being resubmitted for new consideration. Applicants must make significant changes to the application.
SBIR I – (Small Business Innovation Research Phase I) Under SBIR Program, the Principal Investigator must have his/her primary employment with the small business concern at the time of award and for the duration of the project period. The objective of Phase I is to establish the technical merit and feasibility and potential for commercialization of the proposed R/R&D efforts and to determine the quality of performance of the small business awardee organization prior to providing further Federal support in Phase II.
SBIR II – (Small Business Innovation Research Phase II) The objective of Phase II is to continue the R/R&D efforts initiated in Phase I. Funding is based on the results achieved in Phase I and the scientific and technical merit and commercial potential of the project proposed in Phase II. Only Phase I awardees are eligible for a Phase II award.
STTR I – (Small Business Technology Transfer Phase I) Contrary to SBIR, primary employment is not stipulated. The STTR Program requires research partners at universities and other non-profit research institutions to have a formal collaborative relationship with the small business concern. At least 40 percent of the STTR research project is to be conducted by the small business concern and at least 30 percent of the work is to be conducted by the single,
partnering research institution. The objective of Phase I is to establish the technical merit and feasibility and potential for commercialization of the proposed R/R&D efforts and to determine the quality of performance of the small business awardee organization prior to providing further Federal support in Phase II.
STTR II – (Small Business Technology Transfer Phase II) The objective of Phase II is to continue the R/R&D efforts initiated in Phase I. Funding is based on the results achieved in Phase I and the scientific and technical merit and commercial potential of the project proposed in Phase II.
Supplemental – An application that proposes a change in 1) the Federal Government‘s financial obligations or contingent liability from an existing obligation, or 2) any other change in the terms and conditions of the existing award. This may be to request an increase in support in a current budget period for expansion of the project‘s approved scope or research protocol.
Applied Research – Research conducted to gain the knowledge or understanding to meet a specific, recognized need.
Basic Research – Research undertaken primarily to acquire new knowledge without any particular application or use in mind.
Development Research – The systematic use of the knowledge or understanding gained from research directed toward the production of useful materials, devices, systems or methods, including the design and development of prototypes and processes.
Instruction – All expenditures for activities that are part of an institution‘s instruction program. This includes: credit and noncredit courses, academic, vocational, technical instruction, remedial, special and extension sessions.
Institutional Support – This category includes central executive-level activities concerned with management and long-range planning of the entire institution, fiscal operations, administrative data & information processing, HR personnel, and support services to faculty and staff.
Operation & Maintenance of Plant – All expenditures of current operating funds for the operation and maintenance of physical plant. Includes: Physical plant administration, Building maintenance, Custodial services, Utilities, Landscape and grounds maintenance, Safety and Security, Logistical Services, Operation & Maintenance Information Technology. This also includes major repairs and renovations.
Public Service – All expenditures for activities established to primarily provide non-instructional services beneficial to individuals and groups external to the institution. This includes community, cooperative extension, and public broadcasting services.
Scholarship & Fellowship – This is related to scholarships and fellowships in the form of grants to students, resulting either from selection by the institution or from an entitlement program. Scholarship is generally an amount paid for the benefit of a student at an educational institution to aid in the pursuit of studies. A fellowship is generally paid for the benefit of an individual to aid in the pursuit of study or research.
Grant – Financial assistance mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity. A grant is used whenever the sponsor anticipates no substantial programmatic involvement with the applicant institution during performance of the financially assisted activities.
Contract – An award instrument used to acquire from the applicant institution, by purchase, lease, or barter, property or services for the direct benefit or use of the Federal government or sponsor. The same term may be used to describe a vendor relationship between the applicant institution and another party under a grant (to acquire routine goods and services).
Cooperative Agreement – A support mechanism used when there will be substantial scientific or programmatic involvement by the sponsor. Substantial involvement means that, after award, scientific or program staff will assist, guide, coordinate, or participate in project activities.
Subaward – A legal instrument by which a recipient provides funds (or property in lieu of funds) to an eligible subrecipient (or a lower-tier transaction) to perform a substantive portion of the grant-supported program or project. The term includes consortium agreements.
The title of the proposal must be less than 200 characters including spaces.
Enter the due date for this proposal. If there is no deadline, select N/A.
Enter the project start and end date using specified format.
Select the sponsor from the drop down menu. If the sponsor is not listed, select Other and type in the sponsor name in the space provided.
Select how the proposal is to be submitted to the sponsor from the drop down menu.
The complete sponsor address must be included if the proposal or any part of the proposal, including letters from OSP, must be mailed to the sponsor.
This information must be provided should OSP need to contact the sponsor.
Enter keywords pertaining to research subject area(s). Use no more than 100 characters. Please use comma to separate keywords, e.g. Keyword1, Keyword2
If this proposal contains any matching funds or cost sharing, please contact your RSC Director.
The answers to the following three questions are meant to alert the Office of Research Integrity and Compliance of the potential application of export control regulations to your proposal. ORIC staff may request further information from the investigator, but will generally do so after the grant application is completed and submitted. The questions are meant to be broadly interpreted. When in doubt always answer “yes”. If you have any questions on Export Controls, please contact ORIC at 458-4601 or visit http://vpr.utsa.edu/oric/export.
Answering “yes” simply means that the topic of export controls came up in the program announcement, in meetings with sponsor, discussions with co-investigators, or in some other venue where the grant opportunity was discussed.
Answer “yes” if you are including a foreign subcontractor or subrecipient in the proposal or if you expect to involve a foreign organization or individual in some way in your project.
If it is possible you may ship materials or equipment or transmit electronically software or data abroad, or if foreign travel is included in the budget, answer “yes”.
All UTSA employees engaged in research or other sponsored activities including all individuals who share responsibility for the design, conduct, or reporting of results of a sponsored project should disclose financial interests for themselves and their spouse/domestic partner, dependent children and other persons in their household. This includes those individuals who will be named in an informed consent form for projects involving human research subjects. In some cases, graduate students and postdoctoral fellows may be responsible for the design, conduct, or reporting of research, such that they are considered to be an investigator under this policy and required to complete disclosure statements.
If you have questions regarding Human Subjects, please contact the UTSA IRB Office at (210) 458-6473 or IRB@utsa.edu
The mission of the Institutional Animal Care and Use Committee (IACUC) is to assure the well-being and proper care of all vertebrate animals used for research and educational purposes at The University of Texas at San Antonio (UTSA), and to serve the public by ensuring institutional compliance with all legal and ethical standards regarding the use of animals in research. Animals may not be used in research or teaching at UTSA without the PRIOR approval of the UTSA IACUC. For more information regarding this requirement and process, contact the Director of the IACUC at x7733, or e-mail email@example.com
The UTSA Institutional Biosafety Committee is a registered committee with the National Institutes of Health. This Committee reviews for approval research protocols that involve infectious agents, recombinant DNA and/or the use of tissue isolated from vertebrates. IBC approval to use any of these must be obtained IN ADVANCE of beginning the research which involves them. If you need forms or information that is not on the website, you may contact the IBC office at: firstname.lastname@example.org or telephone: x7733
You are almost done! Please click on the button below to proceed to the next page, where you will find a link to the PDF version of the routing form you’ve just filled out. Please remember to save the PDF version of your routing form on your computer, because you will have to manually upload the routing form to the CAYUSE system in order to complete your proposal.
PIs should commit a percentage of effort to a sponsored project that is reasonable and corresponds to the actual level of effort expended to complete the sponsored project. Exceptions for requiring effort commitments are: equipment grants; dissertation support, training grants or other awards intends as student augmentation; and, limited-purpose awards, such as travel grants or for conference support.
Project Investigators (PI/Co-PIs) receive a distribution of the actual F&A recovered from their sponsored project awards. For awards with multiple investigators (PI and multiple Co-PIs), the distribution of the F&A recovered is based on the % of F&A Distribution. For more information on F&A distribution, please visit the links at the Provost‘s Website:
http://provost.utsa.edu/home/docs/F&A Directors Task Force (Memo) 10-5-2010.pdf
Shared Credit is a percentage based on each individual‘s (PI and Co-PIs) intellectual or programmatic contributions to a project, irrespective of the project budget categories or anticipated expenditures. Using the shared credit percentages of PI and Co-PIs respective departments and colleges will then be attributed credit (in Dollars) as opposed to the former practice where all the credit went to the PI and his/her department and college.
The unit (Department or Center or Institute) selected for routing will be given credit based on the PI/Co-PI‘s Shared Credit percentage.
Technical Data (EAR) or Technology (ITAR): Information which is required for the design, development, production, manufacture, assembly, operation, repair, testing, maintenance or modification of defense articles. This includes information in the form of blueprints, drawings, photographs, plans, instructions or documentation. Technical data includes classified information relating to defense articles and defense services, and some software may be considered technical data. This definition does not include the controlled equipment/commodity itself, nor educational materials, basic marketing information on function, purpose or general system descriptions of defense articles contained in publicly available user manuals. The
deemed export<\q> rules apply to the transfer of such technical information to non-U.S. persons inside the U.S.
Public Domain/Publicly Available:
ITAR: Information which is already published and generally accessible to the public is not subject to ITAR. Information is considered
in the public domain if is available through books, periodicals, patents, open conferences in the U.S., websites accessible to the public with no access controls, or other public release authorized by the U.S. government, and through fundamental research in science and engineering at accredited institutions of higher learning in the U.S. where the resulting information is ordinarily published and shared broadly in the scientific community.
EAR: Items not subject to the EAR include publicly available technology and non-encryption software, such as information that is the subject of an open patent application, published in a book or periodical, released at an open conference anywhere, available on a website accessible by the public with no access controls or information that will be published. This includes submission of manuscripts to journals for consideration with the understanding that the article will be published if favorably received.
Foreign entity includes foreign institutions/universities, individuals with foreign citizenship outside of the United States, foreign governments, foreign associations and corporations, or foreign political parties, etc
Export controlled materials includes technology, software, and information related to the design, production, testing, maintenance, operation, modification, or use or controlled items or items with military applications. It does not include basic marketing information on function or purpose; information regarding general scientific, mathematical or engineering principles commonly taught in universities; or information that is generally accessible in the public domain. Technologies, software or commodities that are subject to ITAR; proprietary, confidential or sensitive; subject to Non-Disclosure Agreements; or from the results from a project with contractual restrictions will not be exported outside of the United States.
Non-U.S. Person: A non-U.S. person is anyone who is not a U.S. citizen. A U.S. citizen is a U.S. born person, a lawful permanent resident alien of the U.S., a refugee or someone in the U.S. as a protected person. Any non-U.S. corporation, business association, partnership, trust, society or any other foreign entity or group as well as international organizations and foreign governments are considered
Controlled Areas are restricted / segregated work areas where controlled technology is involved. Contact ORI at 458-4233 if you believe that your research involves technologies subject to export control regulations. Please review contracts and/or agreements for any
export control related clause or contact the sponsoring agency for additional information if you are unsure. Contact your RCS/ORI if you have any questions.
Fundamental research (FR):
Principal Investigators should not automatically assume that the fundamental research exclusion and/or educational exclusion apply to their project. Please review contract and/or agreements for any restrictions on participation of foreign nationals and/or restrictions on publications and contact RSC/ORI if you have any questions.
Principal Investigators, faculty, and staff should contact the Office of Contracts and Industrial Agreements if the research involves accepting confidential or proprietary information. PI must provide copies of agreements to RSC/ORI.
Proprietary information must be clearly identified and marked. Contact ORI at 458-4233 for assistance.
Proprietary data and/or materials must be physically shielded from observation by unauthorized individuals by operating in secured spaces/work areas or during secure time blocks when observation by unauthorized persons is prevented. Contact ORI at 458-4233 for assistance.