Office of Post Award Administration

As of March 1, 2011, the Office of Sponsored Programs is now the Office of Grants, Contracts and Industrial Agreements (OGCIA) and the Office of Post Award Administration (OPAA) as part of a strategic restructuring intended to increase efficiency and productivity. You can read more about our restructuring here:

Please be patient while we roll out our updated online resources.

Office of Post Award Administration Staff

Jean Cody, Director, Research Administration and Post Award
Phone: (210) 458-4226

Jennifer Latta, Admin Associate II
Phone: (210) 458-5976

Jose Castillo, Grants/Contract Specialist
Phone: (210) 458-6376

Miriam Colunga Huizar, Grants/Contract Specialist
Phone: (210) 458-6936

Jennifer Silver, Grants/Contract Specialist
Phone: (210) 458-4234

Stacy Williams, Sr. Grants/Contract Specialist
Phone: (210) 458-4231

Office of Research Administration - Downtown Campus

To better serve the UTSA Downtown Campus, The Office of the Vice President for Research has established an Office at the Downtown Campus.

Angela Cooke, Assistant Director, Office of Research Administration:
  501 W. Cesar E. Chavez St.
  Buena Vista Building 4.372
  San Antonio, Texas 78207

Contact Information:
  (210) 458-2743 (Phone - Downtown Campus)
  (210) 458-5196 (Fax - 1604Campus)

What's New

PI Certification of Student Hourly Employees' Time on Sponsored Projects

The UTSA Office of Audit and Consulting Services recently reviewed our effort reporting procedures in an internal audit report (#2011-40) dated July 5, 2011. As part of this report, it was noted that the monitoring of effort reporting at individual colleges and centers or institutes varies and could be enhanced, especially as it pertains to student hourly employees working on and receiving salary from sponsored program (grant) funds.

As part of this recommendation, principal investigators are reminded that they are required to sign off on time sheets (the “hourly employee time record”) on the Supervisor’s signature line. This action should not be delegated to administrative staff. It is the responsibility of the Principal Investigator, as the person with suitable means of verifying and best firsthand knowledge and, to verify that work was performed by the employee named on the record on the PI’s sponsored program(s).

The Office of Post Award Administration will routinely remind principal investigators of their effort reporting and certification duties. Should you have any questions, please do not hesitate to contact our office.

NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 11-1)

Effective Date: January 18, 2011

As you may be aware, the new NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 11-1) goes into effect for proposals submitted, or due, on or after January 18, 2011. One of the significant changes to the PAPPG is implementation of the National Science Board's recommendations regarding cost sharing.

This Fall, the Policy Office developed a set of Frequently Asked Questions (FAQs) on cost sharing ( and has since added responses to additional questions that have been raised about the new policy. The document discusses, among other things, when the new policy takes effect, donation of time to a project by senior personnel and how to handle doctoral dissertation awards and fellowships. We encourage you to access the cost sharing FAQs and visit the Policy Office website often to obtain the latest information on NSF policies and procedures.

Services Provided by OPAA

The Office of Sponsored Programs which reports to the Vice President for Research, provides information and assistance to faculty and staff in all areas of research including:
  • Review grants and contracts to ensure compliance with sponsor, institutional and UT System requirements
  • Serve as liaison between the UTSA and sponsors on post award issues
  • Initiate subawards
  • Complete the Internal Notice of Award (INOA) for account set up
  • Distribute new award notification information, including cost share requirements
  • Monitor expenditures on the awards
  • Review and process cost transfers
  • Provide faculty notifications as needed
  • Monitor cost sharing
  • Process budget modifications (rebudgeting)
  • Negotiate funding extensions (no cost extensions)
  • Establish pre-award accounts
  • Submit request for change of principle investigator/program director requests to sponsor
  • Submit request for change in scope of work to sponsor
  • Subrecipient monitoring
  • Process award closeout
  • Monitor compliance issues
  • Provide oversight for audits and site visits
  • Provide post award training

Other Services

Visit the following link for Pre/Post/Departmental Research Administrator Assignments: