Travel to most countries does not usually constitute an export control concern. However, federal export regulations prohibit the export of specific commodities, software, technology and payments to or from certain countries, entities and individuals for reasons of national security, foreign policy or protection of trade. In addition Countries have specific rules and regulations related to importing / exporting items (e.g. countries, such as Pakistan, India, and China, have either severely regulated or banned encryption technology).
University employees are required to comply with United States export and sanctions regulations when traveling abroad with commodities, software, and technology. Before traveling contact the Office of Research Integrity to ensure that:
- your destination is not subject to boycott or embargo (Countries of Concern). If it is, licenses and / or approval from the government must be obtained and additional restrictions could apply to the travel. Go to UTSA International Gateway for more information on international travel. For country specific information visit the Department of State Website. Current Travel warning countries are listed.
- you are not entering into a collaboration, agreement or contract with a foreign entity or with an individual(s) who is subject to embargo or sanction as a result of been place on the “restricted-party” list.
- if you are taking UTSA Property (Laptops, PADs, cameras, commercial software, etc.), the property is not export restricted based on your destination. You may temporarily (<12 months) take the items by submitting the Certification of Temporary Export of UTSA Property and Review of U.S. Export Control Regulations (PDF )form to the Office of Research Integrity. All international travelers are required to complete this form prior to departure if they are taking UTSA equipment. UTSA also requires everybody who is taking equipment outside of Campus to fill out the Removal of Equipment Form (PDF).
Additional Travel Tips
- All exports should be screened by the Office of Research Integrity to evaluate export license requirements. Please forward the completed Certification of Temporary Export of UTSA Property form to ORI, firstname.lastname@example.org.
- Technologies, software or commodities that are subject to ITAR; proprietary, confidential or sensitive; subject to Non-Disclosure Agreements; or from the results from a project with contractual restrictions will not be exported outside of the United States.
- Collaboration (e.g., presentations, discussions) must be limited to topics that are not related to research on controlled items, commodities, or technology unless the information is already published or otherwise already in the public domain. You must verify that the shared information falls into one or more of the exclusions (e.g., fundamental research, published information, educational information, publicly available software).
- EAR favorable countries where hand carry of “tool of trade” is permitted in:
Australia Greece Norway Austria Hungary Poland Belgium Iceland Portugal Bulgaria Ireland Romania Canada Italy Slovakia Cyprus Japan Slovenia Czech Republic Latvia Spain Denmark Lithuania Sweden Estonia Luxembourg Switzerland Finland Malta Turkey France Netherlands United Kingdom Germany New Zealand